Regulated Agent

A regulated agent is a freight forwarder, ground handling agent, or other air cargo entity that has been validated by aviation security authorities to apply appropriate security controls to cargo shipments. These entities are authorized to screen cargo, accept shipments from known consignors, and issue consignment security declarations that ensure cargo remains secure throughout the supply chain. Regulated agents maintain audit trails documenting how, when, and by whom cargo has been secured, providing aircraft operators with the necessary security documentation required by ICAO regulations. In the European Union, regulated agents in third countries require independent validation as of July 2014 to maintain their authorization status.

A freight forwarder in London receives pharmaceuticals from a known consignor and applies x-ray screening before issuing a consignment security declaration for Emirates SkyCargo flight EK003 (AWB 176-87654321). CTS Group, holding UK regulated agent status, screens an AKE aircraft container measuring 180cm x 180cm for Lufthansa Cargo flight LH441 (AWB 020-12345678), maintaining the secure supply chain from pickup through aircraft loading at Heathrow (LHR).

• RA
• approved agent
• regulated agent program
• RA status

What documentation must a regulated agent provide when issuing security status for cargo shipments?

A regulated agent must issue a Consignment Security Declaration (CSD) that provides an audit trail of security controls applied, either on the e-Air Waybill or as a separate declaration. The CSD follows IATA Resolution 651 standards and includes screening methods, exemption grounds, and chain of custody information required by ICAO Aviation Security Manual Doc 8973.

How long does it take to obtain regulated agent status from aviation authorities?

Obtaining regulated agent status requires passing a stringent Civil Aviation Authority (CAA) security audit that enables processing air cargo to meet EC aviation security regulations. In the EU, third-country regulated agents require independent validation, which became mandatory from July 1, 2014, with the validation process involving assessment of security procedures and compliance with European Commission regulations.